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How to address Political & Religious leaders in writing/speaking.



 
 
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  #1  
Old November 5th 03, 01:34 PM
gerald rubackin
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Posts: n/a
Default How to address Political & Religious leaders in writing/speaking.

Hello out there! Thought that this would be a helpful addition to those of
you who write for autographs a lot. This chart shows you the correct "form
of address" for each person's position. Scanned for viruses already, so
don't worry. Hope this helps someone. Respectfully....Jerry Rubackin
(Jerry's Collectibles).




Ads
  #2  
Old November 6th 03, 12:26 AM
The Autograph Master
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Posts: n/a
Default

Scanned for viruses already, so
don't worry.


Umm.....I'm worried anyway. Could you copy and paste the text to a post?

"gerald rubackin" wrote in message
...
Hello out there! Thought that this would be a helpful addition to those of
you who write for autographs a lot. This chart shows you the correct "form
of address" for each person's position. Scanned for viruses already, so
don't worry. Hope this helps someone. Respectfully....Jerry Rubackin
(Jerry's Collectibles).





  #3  
Old November 6th 03, 07:15 PM
gerald rubackin
external usenet poster
 
Posts: n/a
Default

IHello! I understand the hesitancy re opening up an attachment, so here is
the list of "formalities", in the post itself. Again...hope this helps
someone....Jerry Rubackin (Jerry's Collectibles).
Spoken and Written Forms of Address for U.S. Government Officials, Military
Personnel, Foreign Officials, Nobility, and Religious Officials


----------------------------------------------------------------------------
----


This section provides the correct forms of address for U.S. Public
officials, diplomats, religious leaders, royalty, the British peerage, and
military personnel. For each personage the chart gives the appropriate form
or forms to be used in addressing letters, in letter salutations, in direct
conversation, and in more formal introductions.

In diplomatic and other public circles, "Sir" is generally considered an
acceptable alternative to the formal address in both written and spoken
greetings; this does not apply to religious or titled persons. The use of
"Madam" or "Ma'am" for a female addressee is less customary but still
acceptable, especially for high officeholders ("Madam Governor"). This rule
also holds for high officials of foreign countries.

For greetings in which "Mr." is used, the feminine equivalent may be "Madam"
or, less formally, "Mrs.," "Miss," or "Ms." Although there is no formal rule
for the use of "Ms.," the preference of the addressee should be respected.




Person
Letter Address
Letter Greeting
Spoken Greeting
Formal Introduction
President of the United States The President
The White House
Washington, DC 20500 Dear Mr. (or Madam) President Mr. (or Madam) President
The President or the President of the United States
Former President The Honorable John J. Jones
Current address Dear Mr. (Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones The
Honorable John J. Jones
Vice President The Vice President
Executive Office Building
Washington, DC 20501 Dear Mr. (or Madam) Vice President Mr. (or Madam) Vice
President The Vice President or the Vice President of the United States
Cabinet members The Honorable John (or Jane) Jones
The Secretary of ____________ or The Attorney General
Washington, DC Dear Mr. (or Madam) Secretary Mr. (or Madam) Secretary The
Secretary of _________________
Chief Justice The Chief Justice
The Supreme Court
Washington, DC 20543 Dear Mr. (or Madam) Justice or Dear Mr. (or Madam)
Chief Justice Mr. (or Madam) Chief Justice The Chief Justice
Associate Justice Mr. Justice Jones or Madam Justice Jones
The Supreme Court
Washington, DC 20543 Dear Mr. (or Madam) Justice Mr. Justice or Mr. Justice
Jones; Madam Justice or Madam Justice Jones Mr. Justice Jones; Madam Justice
Jones
United States Senator The Honorable John (or Jane) Jones
United States Senate
Washington, DC 20510 Dear Senator Jones Senator Jones Senator Jones from
Nebraska
Speaker of the House The Honorable John (or Jane) Jones
Speaker of the House of Representatives
United States House of Representatives
Washington, DC 20515 Dear Mr. (or Madam) Speaker Mr. Speaker; Madam Speaker
The Speaker of the House of Representatives
United States Representative The Honorable John (or Jane) Jones
United States House of Representatives
Washington, DC 20515 Dear Mr. (or Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones
Representative Jones from New Jersey
United Nations Ambassador The Honorable John (or Jane) Jones
U.S. Ambassador to the United Nations
United Nations Plaza
New York, NY 10017 Dear Mr. (or Madam) Ambassador The United States
Ambassador to the United Nations
Ambassador The Honorable John (or Jane) Jones
Ambassador of the United States
American Embassy
Address goes here Dear Mr. (or Madam) Ambassador Mr. (or Madam) Ambassador
The American Ambassador
The Ambassador of The United States of America
Consul-General The Honorable John (or Jane) Jones
American Consul General
Address goes here Dear Mr. (or Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones
Mr. (or Mrs., Ms.) Jones
Foreign Ambassador His (or Her) Excellency John (or Jean) Johnson
The Ambassador of ______________
Address goes here Excellency or Dear Mr. (or Madam) Ambassador Excellency;
or Mr. (or Madam) Ambassador The Ambassador of _______________
Secretary-General of the United Nations His (or Her) Excellency Milo (or
Mara) Jones
Secretary-General of the United Nations
United Nations Plaza
New York, NY 10017 Dear Mr.(or Madam) Secretary-General Mr. (or Madam)
Secretary-General The Secretary-General of the United Nations
Governor The Honorable John (or Jane) Jones
Governor of ______________
State Capitol
Address goes here Dear Governor Jones Governor or Governor Jones The
Governor of Maine: Governor Jones of Maine
State legislators The Honorable John (or Jane) Jones
Address goes here Dear Mr. (Or Mrs. , Ms.) Jones Mr. (Or Mrs., Ms.) Jones
Mr. (Or Mrs., Ms.) Jones
Judges The Honorable John J. Jones
Justice, Appellate Division
Supreme Court of the State of ______________
Address goes here Dear Judge Jones Justice or Judge Jones; Madam Justice or
Judge Jones The Honorable John (or Jane) Jones; Mr. Justice Jones or Judge
Jones; Madam Justice Jones or Judge Jones
Mayor The Honorable John (or Jane) Jones; His (or Her) Honor the Mayor
City Hall
Address goes here Dear Mayor Jones Mayor Jones; Mr. (Or Madam) Mayor; Your
Honor Mayor Jones; The Mayor
The Pope His Holiness, the Pope or His Holiness, Pope John XII
Vatican City
Rome, Italy Your Holiness or Most Holy Father Your Holiness or Most Holy
Father His Holiness, the Holy Father; the Pope; the Pontiff
Cardinals His Eminence, John Cardinal Jones, Archbishop of ______________
Address goes here Your Eminence of Dear Cardinal Jones Your Eminence or
Cardinal Jones His Eminence, Cardinal Jones
Bishops The Most Reverend John Jones, Bishop (or Archbishop) of
______________
Address goes here Your Excellency or Dear Bishop (Archbishop) Jones Your
Excellency or Bishop (Archbishop) Jones
Monsignor The Reverend Monsignor James Harding
Address goes here Reverend Monsignor or Dear Monsignor Monsignor Harding or
Monsignor Monsignor Harding
Priest The Reverend John Jones
Address goes here Reverend Father or Dear Father Jones Father or Father
Jones Father Jones
Brother Brother John or Brother John Jones
Address goes here Dear Brother John or Dear Brother Brother John or Brother
Brother John
Sister Sister Mary Marshall Dear Sister Mary Marshall or Dear Sister Sister
Mary Marshall or Sister Sister Mary Marshall
Protestant Clergy The Reverend John (or Jane) Jones* Dear Dr. (or Mr., Ms.)
Jones Dr. (or Mr., Ms.) Jones The Reverend (or Dr.) John Jones
Bishop (Episcopal) The Right Reverend John Jones*
Bishop of __________
Address goes here Dear Bishop Jones Bishop Jones The Right Reverend John
Jones, Bishop of Detroit
Rabbi Rabbi Arthur (or Anne) Schwartz
Address goes here Dear Rabbi Schwartz Rabbi Schwartz or Rabbi Rabbi Arthur
Schwartz
King or Queen His (Her) Majesty King (Queen) ___________
Address (letters traditionally are sent to reigning monarchs not directly
but via the private secretary) Your Majesty; Sir or Madam Varies depending
on titles, holdings, etc.
Other royalty His (Her) Royal Highness, the Prince (Princess) of
_______________
Address goes here Your Royal Highness Your Royal Highness; Sir or Madam His
(Her) Royal Highness, the Duke (Duchess) of Gloucester
Duke/Duchess His/Her Grace, the D ____________ of ____________ My Lord
Duke/ Madam or Dear Duke of ____________/Dear Duchess Your Grace or
Duke/Duchess His/Her Grace, the Duke/Duchess of Bridgeport
Marquess/Marchioness The Most Honorable the M _____________ of Bridgeport
My Lord/Madam or Dear Lord/Lady Bridgeport Lord/Lady Bridgeport Lord/Lady
Bridgeport
Earl The Right Honorable the Earl of Franklin My Lord or Dear Lord Franklin
Lord Franklin Lord Franklin
Countess (wife of an earl) The Right Honorable the Countess of Franklin
Madam or Dear Lady Franklin Lady Franklin Lady Franklin
Viscount/Viscountess The Right Honorable the V _____________ Tyburn My
Lord/Lady or Dear Lord/Lady Tyburn Lord/Lady Tyburn Lord/Lady Tyburn
Baron/Baroness The Right Honorable Lord/Lady Austin My Lord/Madam or Dear
Lord/Lady Austin Lord/Lady Austin Lord/Lady Austin
Baronet Sir John Jones, Bt. Dear Sir or Dear Sir John Sir John Sir John
Jones
Wife of Baronet Lady Jones Dear Madam or Dear Lady Jones Lady Jones Lady
Jones
Knight Sir John Jones Dear Sir or Dear Sir John Sir John Sir John Jones
Wife of knight Dear Madam or Dear Lady Jones Lady Jones Lady Jones
Military Personnel For commissioned officers in the U.S. Armed services, the
full rank is used as a title only in addressing letters and in formal
introductions: one writes to Major General Sarah Miller, U.S. Army, and
introduces her as Major General Miller. In greetings the full rank is
shortened to General: "Dear General Miller." Similar acceptable shortened
greetings follow categorized by full rank then greetings :
Army, Air Force, Marines General of the Army
Lieutenant General
Brigadier General
Lieutenant Colonel
First Lieutenant
Second Lieutenant General
General
General
Colonel
Lieutenant
Lieutenant
Navy, Coast Guard Fleet Admiral
Vice Admiral
Rear Admiral
Lieutenant Commander
Lieutenant, Junior Grade Admiral
Admiral
Admiral
Commander
Lieutenant
For enlisted personnel, a similar principle applies. Sergeants -- whether
staff sergeants, gunnery sergeants, or first sergeants -- are greeted simply
as "Sergeant"; privates first class are referred to as "Private"; and, in
the Navy and Coast Guard, chief petty officers are referred to as "Chief."
Other noncommissioned officers are greeted by their ranks, although,
informally, lower grades may be referred to generically as "Soldier" or
"Sailor."

The universal terms of respect that lower ranks must use when addressing
senior officers are "Sir" and "Madam." These terms are not applied to
noncommissioned officers, however; the appropriate affirmative response to a
sergeant, for example, is "Yes, Sergeant."



*If the cleric holds a doctorate in divinity, it is customary to add the
designation D.D. after his or her name in the letter address.

***- THE BARS THAT DIVIDED UP ALL THIS STUFF APPARENTLY DIDN'T COPY WHEN I
COPIED IT TO INCLUDE HERE. It WAS more readable than this in its original
form....Jerry


"gerald rubackin" wrote in message
...
Hello out there! Thought that this would be a helpful addition to those of
you who write for autographs a lot. This chart shows you the correct "form
of address" for each person's position. Scanned for viruses already, so
don't worry. Hope this helps someone. Respectfully....Jerry Rubackin
(Jerry's Collectibles).





  #4  
Old November 7th 03, 05:44 AM
The Autograph Master
external usenet poster
 
Posts: n/a
Default

Thanks Gerald. I saved it for future reference.


"gerald rubackin" wrote in message
...
IHello! I understand the hesitancy re opening up an attachment, so here is
the list of "formalities", in the post itself. Again...hope this helps
someone....Jerry Rubackin (Jerry's Collectibles).
Spoken and Written Forms of Address for U.S. Government Officials,

Military
Personnel, Foreign Officials, Nobility, and Religious Officials


--------------------------------------------------------------------------

--
----


This section provides the correct forms of address for U.S. Public
officials, diplomats, religious leaders, royalty, the British peerage, and
military personnel. For each personage the chart gives the appropriate

form
or forms to be used in addressing letters, in letter salutations, in

direct
conversation, and in more formal introductions.

In diplomatic and other public circles, "Sir" is generally considered an
acceptable alternative to the formal address in both written and spoken
greetings; this does not apply to religious or titled persons. The use of
"Madam" or "Ma'am" for a female addressee is less customary but still
acceptable, especially for high officeholders ("Madam Governor"). This

rule
also holds for high officials of foreign countries.

For greetings in which "Mr." is used, the feminine equivalent may be

"Madam"
or, less formally, "Mrs.," "Miss," or "Ms." Although there is no formal

rule
for the use of "Ms.," the preference of the addressee should be respected.




Person
Letter Address
Letter Greeting
Spoken Greeting
Formal Introduction
President of the United States The President
The White House
Washington, DC 20500 Dear Mr. (or Madam) President Mr. (or Madam)

President
The President or the President of the United States
Former President The Honorable John J. Jones
Current address Dear Mr. (Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones The
Honorable John J. Jones
Vice President The Vice President
Executive Office Building
Washington, DC 20501 Dear Mr. (or Madam) Vice President Mr. (or Madam)

Vice
President The Vice President or the Vice President of the United States
Cabinet members The Honorable John (or Jane) Jones
The Secretary of ____________ or The Attorney General
Washington, DC Dear Mr. (or Madam) Secretary Mr. (or Madam) Secretary The
Secretary of _________________
Chief Justice The Chief Justice
The Supreme Court
Washington, DC 20543 Dear Mr. (or Madam) Justice or Dear Mr. (or Madam)
Chief Justice Mr. (or Madam) Chief Justice The Chief Justice
Associate Justice Mr. Justice Jones or Madam Justice Jones
The Supreme Court
Washington, DC 20543 Dear Mr. (or Madam) Justice Mr. Justice or Mr.

Justice
Jones; Madam Justice or Madam Justice Jones Mr. Justice Jones; Madam

Justice
Jones
United States Senator The Honorable John (or Jane) Jones
United States Senate
Washington, DC 20510 Dear Senator Jones Senator Jones Senator Jones from
Nebraska
Speaker of the House The Honorable John (or Jane) Jones
Speaker of the House of Representatives
United States House of Representatives
Washington, DC 20515 Dear Mr. (or Madam) Speaker Mr. Speaker; Madam

Speaker
The Speaker of the House of Representatives
United States Representative The Honorable John (or Jane) Jones
United States House of Representatives
Washington, DC 20515 Dear Mr. (or Mrs., Ms.) Jones Mr. (or Mrs., Ms.)

Jones
Representative Jones from New Jersey
United Nations Ambassador The Honorable John (or Jane) Jones
U.S. Ambassador to the United Nations
United Nations Plaza
New York, NY 10017 Dear Mr. (or Madam) Ambassador The United States
Ambassador to the United Nations
Ambassador The Honorable John (or Jane) Jones
Ambassador of the United States
American Embassy
Address goes here Dear Mr. (or Madam) Ambassador Mr. (or Madam)

Ambassador
The American Ambassador
The Ambassador of The United States of America
Consul-General The Honorable John (or Jane) Jones
American Consul General
Address goes here Dear Mr. (or Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones
Mr. (or Mrs., Ms.) Jones
Foreign Ambassador His (or Her) Excellency John (or Jean) Johnson
The Ambassador of ______________
Address goes here Excellency or Dear Mr. (or Madam) Ambassador

Excellency;
or Mr. (or Madam) Ambassador The Ambassador of _______________
Secretary-General of the United Nations His (or Her) Excellency Milo (or
Mara) Jones
Secretary-General of the United Nations
United Nations Plaza
New York, NY 10017 Dear Mr.(or Madam) Secretary-General Mr. (or Madam)
Secretary-General The Secretary-General of the United Nations
Governor The Honorable John (or Jane) Jones
Governor of ______________
State Capitol
Address goes here Dear Governor Jones Governor or Governor Jones The
Governor of Maine: Governor Jones of Maine
State legislators The Honorable John (or Jane) Jones
Address goes here Dear Mr. (Or Mrs. , Ms.) Jones Mr. (Or Mrs., Ms.) Jones
Mr. (Or Mrs., Ms.) Jones
Judges The Honorable John J. Jones
Justice, Appellate Division
Supreme Court of the State of ______________
Address goes here Dear Judge Jones Justice or Judge Jones; Madam Justice

or
Judge Jones The Honorable John (or Jane) Jones; Mr. Justice Jones or Judge
Jones; Madam Justice Jones or Judge Jones
Mayor The Honorable John (or Jane) Jones; His (or Her) Honor the Mayor
City Hall
Address goes here Dear Mayor Jones Mayor Jones; Mr. (Or Madam) Mayor;

Your
Honor Mayor Jones; The Mayor
The Pope His Holiness, the Pope or His Holiness, Pope John XII
Vatican City
Rome, Italy Your Holiness or Most Holy Father Your Holiness or Most Holy
Father His Holiness, the Holy Father; the Pope; the Pontiff
Cardinals His Eminence, John Cardinal Jones, Archbishop of ______________
Address goes here Your Eminence of Dear Cardinal Jones Your Eminence or
Cardinal Jones His Eminence, Cardinal Jones
Bishops The Most Reverend John Jones, Bishop (or Archbishop) of
______________
Address goes here Your Excellency or Dear Bishop (Archbishop) Jones Your
Excellency or Bishop (Archbishop) Jones
Monsignor The Reverend Monsignor James Harding
Address goes here Reverend Monsignor or Dear Monsignor Monsignor Harding

or
Monsignor Monsignor Harding
Priest The Reverend John Jones
Address goes here Reverend Father or Dear Father Jones Father or Father
Jones Father Jones
Brother Brother John or Brother John Jones
Address goes here Dear Brother John or Dear Brother Brother John or

Brother
Brother John
Sister Sister Mary Marshall Dear Sister Mary Marshall or Dear Sister

Sister
Mary Marshall or Sister Sister Mary Marshall
Protestant Clergy The Reverend John (or Jane) Jones* Dear Dr. (or Mr.,

Ms.)
Jones Dr. (or Mr., Ms.) Jones The Reverend (or Dr.) John Jones
Bishop (Episcopal) The Right Reverend John Jones*
Bishop of __________
Address goes here Dear Bishop Jones Bishop Jones The Right Reverend John
Jones, Bishop of Detroit
Rabbi Rabbi Arthur (or Anne) Schwartz
Address goes here Dear Rabbi Schwartz Rabbi Schwartz or Rabbi Rabbi

Arthur
Schwartz
King or Queen His (Her) Majesty King (Queen) ___________
Address (letters traditionally are sent to reigning monarchs not directly
but via the private secretary) Your Majesty; Sir or Madam Varies

depending
on titles, holdings, etc.
Other royalty His (Her) Royal Highness, the Prince (Princess) of
_______________
Address goes here Your Royal Highness Your Royal Highness; Sir or Madam

His
(Her) Royal Highness, the Duke (Duchess) of Gloucester
Duke/Duchess His/Her Grace, the D ____________ of ____________ My Lord
Duke/ Madam or Dear Duke of ____________/Dear Duchess Your Grace or
Duke/Duchess His/Her Grace, the Duke/Duchess of Bridgeport
Marquess/Marchioness The Most Honorable the M _____________ of Bridgeport
My Lord/Madam or Dear Lord/Lady Bridgeport Lord/Lady Bridgeport Lord/Lady
Bridgeport
Earl The Right Honorable the Earl of Franklin My Lord or Dear Lord

Franklin
Lord Franklin Lord Franklin
Countess (wife of an earl) The Right Honorable the Countess of Franklin
Madam or Dear Lady Franklin Lady Franklin Lady Franklin
Viscount/Viscountess The Right Honorable the V _____________ Tyburn My
Lord/Lady or Dear Lord/Lady Tyburn Lord/Lady Tyburn Lord/Lady Tyburn
Baron/Baroness The Right Honorable Lord/Lady Austin My Lord/Madam or Dear
Lord/Lady Austin Lord/Lady Austin Lord/Lady Austin
Baronet Sir John Jones, Bt. Dear Sir or Dear Sir John Sir John Sir John
Jones
Wife of Baronet Lady Jones Dear Madam or Dear Lady Jones Lady Jones Lady
Jones
Knight Sir John Jones Dear Sir or Dear Sir John Sir John Sir John Jones
Wife of knight Dear Madam or Dear Lady Jones Lady Jones Lady Jones
Military Personnel For commissioned officers in the U.S. Armed services,

the
full rank is used as a title only in addressing letters and in formal
introductions: one writes to Major General Sarah Miller, U.S. Army, and
introduces her as Major General Miller. In greetings the full rank is
shortened to General: "Dear General Miller." Similar acceptable shortened
greetings follow categorized by full rank then greetings :
Army, Air Force, Marines General of the Army
Lieutenant General
Brigadier General
Lieutenant Colonel
First Lieutenant
Second Lieutenant General
General
General
Colonel
Lieutenant
Lieutenant
Navy, Coast Guard Fleet Admiral
Vice Admiral
Rear Admiral
Lieutenant Commander
Lieutenant, Junior Grade Admiral
Admiral
Admiral
Commander
Lieutenant
For enlisted personnel, a similar principle applies. Sergeants --

whether
staff sergeants, gunnery sergeants, or first sergeants -- are greeted

simply
as "Sergeant"; privates first class are referred to as "Private"; and, in
the Navy and Coast Guard, chief petty officers are referred to as "Chief."
Other noncommissioned officers are greeted by their ranks, although,
informally, lower grades may be referred to generically as "Soldier" or
"Sailor."

The universal terms of respect that lower ranks must use when addressing
senior officers are "Sir" and "Madam." These terms are not applied to
noncommissioned officers, however; the appropriate affirmative response to

a
sergeant, for example, is "Yes, Sergeant."



*If the cleric holds a doctorate in divinity, it is customary to add the
designation D.D. after his or her name in the letter address.

***- THE BARS THAT DIVIDED UP ALL THIS STUFF APPARENTLY DIDN'T COPY WHEN I
COPIED IT TO INCLUDE HERE. It WAS more readable than this in its original
form....Jerry


"gerald rubackin" wrote in message
...
Hello out there! Thought that this would be a helpful addition to those

of
you who write for autographs a lot. This chart shows you the correct

"form
of address" for each person's position. Scanned for viruses already, so
don't worry. Hope this helps someone. Respectfully....Jerry Rubackin
(Jerry's Collectibles).







 




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