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How to address Political & Religious leaders in writing/speaking.
Hello out there! Thought that this would be a helpful addition to those of
you who write for autographs a lot. This chart shows you the correct "form of address" for each person's position. Scanned for viruses already, so don't worry. Hope this helps someone. Respectfully....Jerry Rubackin (Jerry's Collectibles). |
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#2
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Scanned for viruses already, so
don't worry. Umm.....I'm worried anyway. Could you copy and paste the text to a post? "gerald rubackin" wrote in message ... Hello out there! Thought that this would be a helpful addition to those of you who write for autographs a lot. This chart shows you the correct "form of address" for each person's position. Scanned for viruses already, so don't worry. Hope this helps someone. Respectfully....Jerry Rubackin (Jerry's Collectibles). |
#3
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IHello! I understand the hesitancy re opening up an attachment, so here is
the list of "formalities", in the post itself. Again...hope this helps someone....Jerry Rubackin (Jerry's Collectibles). Spoken and Written Forms of Address for U.S. Government Officials, Military Personnel, Foreign Officials, Nobility, and Religious Officials ---------------------------------------------------------------------------- ---- This section provides the correct forms of address for U.S. Public officials, diplomats, religious leaders, royalty, the British peerage, and military personnel. For each personage the chart gives the appropriate form or forms to be used in addressing letters, in letter salutations, in direct conversation, and in more formal introductions. In diplomatic and other public circles, "Sir" is generally considered an acceptable alternative to the formal address in both written and spoken greetings; this does not apply to religious or titled persons. The use of "Madam" or "Ma'am" for a female addressee is less customary but still acceptable, especially for high officeholders ("Madam Governor"). This rule also holds for high officials of foreign countries. For greetings in which "Mr." is used, the feminine equivalent may be "Madam" or, less formally, "Mrs.," "Miss," or "Ms." Although there is no formal rule for the use of "Ms.," the preference of the addressee should be respected. Person Letter Address Letter Greeting Spoken Greeting Formal Introduction President of the United States The President The White House Washington, DC 20500 Dear Mr. (or Madam) President Mr. (or Madam) President The President or the President of the United States Former President The Honorable John J. Jones Current address Dear Mr. (Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones The Honorable John J. Jones Vice President The Vice President Executive Office Building Washington, DC 20501 Dear Mr. (or Madam) Vice President Mr. (or Madam) Vice President The Vice President or the Vice President of the United States Cabinet members The Honorable John (or Jane) Jones The Secretary of ____________ or The Attorney General Washington, DC Dear Mr. (or Madam) Secretary Mr. (or Madam) Secretary The Secretary of _________________ Chief Justice The Chief Justice The Supreme Court Washington, DC 20543 Dear Mr. (or Madam) Justice or Dear Mr. (or Madam) Chief Justice Mr. (or Madam) Chief Justice The Chief Justice Associate Justice Mr. Justice Jones or Madam Justice Jones The Supreme Court Washington, DC 20543 Dear Mr. (or Madam) Justice Mr. Justice or Mr. Justice Jones; Madam Justice or Madam Justice Jones Mr. Justice Jones; Madam Justice Jones United States Senator The Honorable John (or Jane) Jones United States Senate Washington, DC 20510 Dear Senator Jones Senator Jones Senator Jones from Nebraska Speaker of the House The Honorable John (or Jane) Jones Speaker of the House of Representatives United States House of Representatives Washington, DC 20515 Dear Mr. (or Madam) Speaker Mr. Speaker; Madam Speaker The Speaker of the House of Representatives United States Representative The Honorable John (or Jane) Jones United States House of Representatives Washington, DC 20515 Dear Mr. (or Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones Representative Jones from New Jersey United Nations Ambassador The Honorable John (or Jane) Jones U.S. Ambassador to the United Nations United Nations Plaza New York, NY 10017 Dear Mr. (or Madam) Ambassador The United States Ambassador to the United Nations Ambassador The Honorable John (or Jane) Jones Ambassador of the United States American Embassy Address goes here Dear Mr. (or Madam) Ambassador Mr. (or Madam) Ambassador The American Ambassador The Ambassador of The United States of America Consul-General The Honorable John (or Jane) Jones American Consul General Address goes here Dear Mr. (or Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones Foreign Ambassador His (or Her) Excellency John (or Jean) Johnson The Ambassador of ______________ Address goes here Excellency or Dear Mr. (or Madam) Ambassador Excellency; or Mr. (or Madam) Ambassador The Ambassador of _______________ Secretary-General of the United Nations His (or Her) Excellency Milo (or Mara) Jones Secretary-General of the United Nations United Nations Plaza New York, NY 10017 Dear Mr.(or Madam) Secretary-General Mr. (or Madam) Secretary-General The Secretary-General of the United Nations Governor The Honorable John (or Jane) Jones Governor of ______________ State Capitol Address goes here Dear Governor Jones Governor or Governor Jones The Governor of Maine: Governor Jones of Maine State legislators The Honorable John (or Jane) Jones Address goes here Dear Mr. (Or Mrs. , Ms.) Jones Mr. (Or Mrs., Ms.) Jones Mr. (Or Mrs., Ms.) Jones Judges The Honorable John J. Jones Justice, Appellate Division Supreme Court of the State of ______________ Address goes here Dear Judge Jones Justice or Judge Jones; Madam Justice or Judge Jones The Honorable John (or Jane) Jones; Mr. Justice Jones or Judge Jones; Madam Justice Jones or Judge Jones Mayor The Honorable John (or Jane) Jones; His (or Her) Honor the Mayor City Hall Address goes here Dear Mayor Jones Mayor Jones; Mr. (Or Madam) Mayor; Your Honor Mayor Jones; The Mayor The Pope His Holiness, the Pope or His Holiness, Pope John XII Vatican City Rome, Italy Your Holiness or Most Holy Father Your Holiness or Most Holy Father His Holiness, the Holy Father; the Pope; the Pontiff Cardinals His Eminence, John Cardinal Jones, Archbishop of ______________ Address goes here Your Eminence of Dear Cardinal Jones Your Eminence or Cardinal Jones His Eminence, Cardinal Jones Bishops The Most Reverend John Jones, Bishop (or Archbishop) of ______________ Address goes here Your Excellency or Dear Bishop (Archbishop) Jones Your Excellency or Bishop (Archbishop) Jones Monsignor The Reverend Monsignor James Harding Address goes here Reverend Monsignor or Dear Monsignor Monsignor Harding or Monsignor Monsignor Harding Priest The Reverend John Jones Address goes here Reverend Father or Dear Father Jones Father or Father Jones Father Jones Brother Brother John or Brother John Jones Address goes here Dear Brother John or Dear Brother Brother John or Brother Brother John Sister Sister Mary Marshall Dear Sister Mary Marshall or Dear Sister Sister Mary Marshall or Sister Sister Mary Marshall Protestant Clergy The Reverend John (or Jane) Jones* Dear Dr. (or Mr., Ms.) Jones Dr. (or Mr., Ms.) Jones The Reverend (or Dr.) John Jones Bishop (Episcopal) The Right Reverend John Jones* Bishop of __________ Address goes here Dear Bishop Jones Bishop Jones The Right Reverend John Jones, Bishop of Detroit Rabbi Rabbi Arthur (or Anne) Schwartz Address goes here Dear Rabbi Schwartz Rabbi Schwartz or Rabbi Rabbi Arthur Schwartz King or Queen His (Her) Majesty King (Queen) ___________ Address (letters traditionally are sent to reigning monarchs not directly but via the private secretary) Your Majesty; Sir or Madam Varies depending on titles, holdings, etc. Other royalty His (Her) Royal Highness, the Prince (Princess) of _______________ Address goes here Your Royal Highness Your Royal Highness; Sir or Madam His (Her) Royal Highness, the Duke (Duchess) of Gloucester Duke/Duchess His/Her Grace, the D ____________ of ____________ My Lord Duke/ Madam or Dear Duke of ____________/Dear Duchess Your Grace or Duke/Duchess His/Her Grace, the Duke/Duchess of Bridgeport Marquess/Marchioness The Most Honorable the M _____________ of Bridgeport My Lord/Madam or Dear Lord/Lady Bridgeport Lord/Lady Bridgeport Lord/Lady Bridgeport Earl The Right Honorable the Earl of Franklin My Lord or Dear Lord Franklin Lord Franklin Lord Franklin Countess (wife of an earl) The Right Honorable the Countess of Franklin Madam or Dear Lady Franklin Lady Franklin Lady Franklin Viscount/Viscountess The Right Honorable the V _____________ Tyburn My Lord/Lady or Dear Lord/Lady Tyburn Lord/Lady Tyburn Lord/Lady Tyburn Baron/Baroness The Right Honorable Lord/Lady Austin My Lord/Madam or Dear Lord/Lady Austin Lord/Lady Austin Lord/Lady Austin Baronet Sir John Jones, Bt. Dear Sir or Dear Sir John Sir John Sir John Jones Wife of Baronet Lady Jones Dear Madam or Dear Lady Jones Lady Jones Lady Jones Knight Sir John Jones Dear Sir or Dear Sir John Sir John Sir John Jones Wife of knight Dear Madam or Dear Lady Jones Lady Jones Lady Jones Military Personnel For commissioned officers in the U.S. Armed services, the full rank is used as a title only in addressing letters and in formal introductions: one writes to Major General Sarah Miller, U.S. Army, and introduces her as Major General Miller. In greetings the full rank is shortened to General: "Dear General Miller." Similar acceptable shortened greetings follow categorized by full rank then greetings : Army, Air Force, Marines General of the Army Lieutenant General Brigadier General Lieutenant Colonel First Lieutenant Second Lieutenant General General General Colonel Lieutenant Lieutenant Navy, Coast Guard Fleet Admiral Vice Admiral Rear Admiral Lieutenant Commander Lieutenant, Junior Grade Admiral Admiral Admiral Commander Lieutenant For enlisted personnel, a similar principle applies. Sergeants -- whether staff sergeants, gunnery sergeants, or first sergeants -- are greeted simply as "Sergeant"; privates first class are referred to as "Private"; and, in the Navy and Coast Guard, chief petty officers are referred to as "Chief." Other noncommissioned officers are greeted by their ranks, although, informally, lower grades may be referred to generically as "Soldier" or "Sailor." The universal terms of respect that lower ranks must use when addressing senior officers are "Sir" and "Madam." These terms are not applied to noncommissioned officers, however; the appropriate affirmative response to a sergeant, for example, is "Yes, Sergeant." *If the cleric holds a doctorate in divinity, it is customary to add the designation D.D. after his or her name in the letter address. ***- THE BARS THAT DIVIDED UP ALL THIS STUFF APPARENTLY DIDN'T COPY WHEN I COPIED IT TO INCLUDE HERE. It WAS more readable than this in its original form....Jerry "gerald rubackin" wrote in message ... Hello out there! Thought that this would be a helpful addition to those of you who write for autographs a lot. This chart shows you the correct "form of address" for each person's position. Scanned for viruses already, so don't worry. Hope this helps someone. Respectfully....Jerry Rubackin (Jerry's Collectibles). |
#4
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Thanks Gerald. I saved it for future reference.
"gerald rubackin" wrote in message ... IHello! I understand the hesitancy re opening up an attachment, so here is the list of "formalities", in the post itself. Again...hope this helps someone....Jerry Rubackin (Jerry's Collectibles). Spoken and Written Forms of Address for U.S. Government Officials, Military Personnel, Foreign Officials, Nobility, and Religious Officials -------------------------------------------------------------------------- -- ---- This section provides the correct forms of address for U.S. Public officials, diplomats, religious leaders, royalty, the British peerage, and military personnel. For each personage the chart gives the appropriate form or forms to be used in addressing letters, in letter salutations, in direct conversation, and in more formal introductions. In diplomatic and other public circles, "Sir" is generally considered an acceptable alternative to the formal address in both written and spoken greetings; this does not apply to religious or titled persons. The use of "Madam" or "Ma'am" for a female addressee is less customary but still acceptable, especially for high officeholders ("Madam Governor"). This rule also holds for high officials of foreign countries. For greetings in which "Mr." is used, the feminine equivalent may be "Madam" or, less formally, "Mrs.," "Miss," or "Ms." Although there is no formal rule for the use of "Ms.," the preference of the addressee should be respected. Person Letter Address Letter Greeting Spoken Greeting Formal Introduction President of the United States The President The White House Washington, DC 20500 Dear Mr. (or Madam) President Mr. (or Madam) President The President or the President of the United States Former President The Honorable John J. Jones Current address Dear Mr. (Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones The Honorable John J. Jones Vice President The Vice President Executive Office Building Washington, DC 20501 Dear Mr. (or Madam) Vice President Mr. (or Madam) Vice President The Vice President or the Vice President of the United States Cabinet members The Honorable John (or Jane) Jones The Secretary of ____________ or The Attorney General Washington, DC Dear Mr. (or Madam) Secretary Mr. (or Madam) Secretary The Secretary of _________________ Chief Justice The Chief Justice The Supreme Court Washington, DC 20543 Dear Mr. (or Madam) Justice or Dear Mr. (or Madam) Chief Justice Mr. (or Madam) Chief Justice The Chief Justice Associate Justice Mr. Justice Jones or Madam Justice Jones The Supreme Court Washington, DC 20543 Dear Mr. (or Madam) Justice Mr. Justice or Mr. Justice Jones; Madam Justice or Madam Justice Jones Mr. Justice Jones; Madam Justice Jones United States Senator The Honorable John (or Jane) Jones United States Senate Washington, DC 20510 Dear Senator Jones Senator Jones Senator Jones from Nebraska Speaker of the House The Honorable John (or Jane) Jones Speaker of the House of Representatives United States House of Representatives Washington, DC 20515 Dear Mr. (or Madam) Speaker Mr. Speaker; Madam Speaker The Speaker of the House of Representatives United States Representative The Honorable John (or Jane) Jones United States House of Representatives Washington, DC 20515 Dear Mr. (or Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones Representative Jones from New Jersey United Nations Ambassador The Honorable John (or Jane) Jones U.S. Ambassador to the United Nations United Nations Plaza New York, NY 10017 Dear Mr. (or Madam) Ambassador The United States Ambassador to the United Nations Ambassador The Honorable John (or Jane) Jones Ambassador of the United States American Embassy Address goes here Dear Mr. (or Madam) Ambassador Mr. (or Madam) Ambassador The American Ambassador The Ambassador of The United States of America Consul-General The Honorable John (or Jane) Jones American Consul General Address goes here Dear Mr. (or Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones Mr. (or Mrs., Ms.) Jones Foreign Ambassador His (or Her) Excellency John (or Jean) Johnson The Ambassador of ______________ Address goes here Excellency or Dear Mr. (or Madam) Ambassador Excellency; or Mr. (or Madam) Ambassador The Ambassador of _______________ Secretary-General of the United Nations His (or Her) Excellency Milo (or Mara) Jones Secretary-General of the United Nations United Nations Plaza New York, NY 10017 Dear Mr.(or Madam) Secretary-General Mr. (or Madam) Secretary-General The Secretary-General of the United Nations Governor The Honorable John (or Jane) Jones Governor of ______________ State Capitol Address goes here Dear Governor Jones Governor or Governor Jones The Governor of Maine: Governor Jones of Maine State legislators The Honorable John (or Jane) Jones Address goes here Dear Mr. (Or Mrs. , Ms.) Jones Mr. (Or Mrs., Ms.) Jones Mr. (Or Mrs., Ms.) Jones Judges The Honorable John J. Jones Justice, Appellate Division Supreme Court of the State of ______________ Address goes here Dear Judge Jones Justice or Judge Jones; Madam Justice or Judge Jones The Honorable John (or Jane) Jones; Mr. Justice Jones or Judge Jones; Madam Justice Jones or Judge Jones Mayor The Honorable John (or Jane) Jones; His (or Her) Honor the Mayor City Hall Address goes here Dear Mayor Jones Mayor Jones; Mr. (Or Madam) Mayor; Your Honor Mayor Jones; The Mayor The Pope His Holiness, the Pope or His Holiness, Pope John XII Vatican City Rome, Italy Your Holiness or Most Holy Father Your Holiness or Most Holy Father His Holiness, the Holy Father; the Pope; the Pontiff Cardinals His Eminence, John Cardinal Jones, Archbishop of ______________ Address goes here Your Eminence of Dear Cardinal Jones Your Eminence or Cardinal Jones His Eminence, Cardinal Jones Bishops The Most Reverend John Jones, Bishop (or Archbishop) of ______________ Address goes here Your Excellency or Dear Bishop (Archbishop) Jones Your Excellency or Bishop (Archbishop) Jones Monsignor The Reverend Monsignor James Harding Address goes here Reverend Monsignor or Dear Monsignor Monsignor Harding or Monsignor Monsignor Harding Priest The Reverend John Jones Address goes here Reverend Father or Dear Father Jones Father or Father Jones Father Jones Brother Brother John or Brother John Jones Address goes here Dear Brother John or Dear Brother Brother John or Brother Brother John Sister Sister Mary Marshall Dear Sister Mary Marshall or Dear Sister Sister Mary Marshall or Sister Sister Mary Marshall Protestant Clergy The Reverend John (or Jane) Jones* Dear Dr. (or Mr., Ms.) Jones Dr. (or Mr., Ms.) Jones The Reverend (or Dr.) John Jones Bishop (Episcopal) The Right Reverend John Jones* Bishop of __________ Address goes here Dear Bishop Jones Bishop Jones The Right Reverend John Jones, Bishop of Detroit Rabbi Rabbi Arthur (or Anne) Schwartz Address goes here Dear Rabbi Schwartz Rabbi Schwartz or Rabbi Rabbi Arthur Schwartz King or Queen His (Her) Majesty King (Queen) ___________ Address (letters traditionally are sent to reigning monarchs not directly but via the private secretary) Your Majesty; Sir or Madam Varies depending on titles, holdings, etc. Other royalty His (Her) Royal Highness, the Prince (Princess) of _______________ Address goes here Your Royal Highness Your Royal Highness; Sir or Madam His (Her) Royal Highness, the Duke (Duchess) of Gloucester Duke/Duchess His/Her Grace, the D ____________ of ____________ My Lord Duke/ Madam or Dear Duke of ____________/Dear Duchess Your Grace or Duke/Duchess His/Her Grace, the Duke/Duchess of Bridgeport Marquess/Marchioness The Most Honorable the M _____________ of Bridgeport My Lord/Madam or Dear Lord/Lady Bridgeport Lord/Lady Bridgeport Lord/Lady Bridgeport Earl The Right Honorable the Earl of Franklin My Lord or Dear Lord Franklin Lord Franklin Lord Franklin Countess (wife of an earl) The Right Honorable the Countess of Franklin Madam or Dear Lady Franklin Lady Franklin Lady Franklin Viscount/Viscountess The Right Honorable the V _____________ Tyburn My Lord/Lady or Dear Lord/Lady Tyburn Lord/Lady Tyburn Lord/Lady Tyburn Baron/Baroness The Right Honorable Lord/Lady Austin My Lord/Madam or Dear Lord/Lady Austin Lord/Lady Austin Lord/Lady Austin Baronet Sir John Jones, Bt. Dear Sir or Dear Sir John Sir John Sir John Jones Wife of Baronet Lady Jones Dear Madam or Dear Lady Jones Lady Jones Lady Jones Knight Sir John Jones Dear Sir or Dear Sir John Sir John Sir John Jones Wife of knight Dear Madam or Dear Lady Jones Lady Jones Lady Jones Military Personnel For commissioned officers in the U.S. Armed services, the full rank is used as a title only in addressing letters and in formal introductions: one writes to Major General Sarah Miller, U.S. Army, and introduces her as Major General Miller. In greetings the full rank is shortened to General: "Dear General Miller." Similar acceptable shortened greetings follow categorized by full rank then greetings : Army, Air Force, Marines General of the Army Lieutenant General Brigadier General Lieutenant Colonel First Lieutenant Second Lieutenant General General General Colonel Lieutenant Lieutenant Navy, Coast Guard Fleet Admiral Vice Admiral Rear Admiral Lieutenant Commander Lieutenant, Junior Grade Admiral Admiral Admiral Commander Lieutenant For enlisted personnel, a similar principle applies. Sergeants -- whether staff sergeants, gunnery sergeants, or first sergeants -- are greeted simply as "Sergeant"; privates first class are referred to as "Private"; and, in the Navy and Coast Guard, chief petty officers are referred to as "Chief." Other noncommissioned officers are greeted by their ranks, although, informally, lower grades may be referred to generically as "Soldier" or "Sailor." The universal terms of respect that lower ranks must use when addressing senior officers are "Sir" and "Madam." These terms are not applied to noncommissioned officers, however; the appropriate affirmative response to a sergeant, for example, is "Yes, Sergeant." *If the cleric holds a doctorate in divinity, it is customary to add the designation D.D. after his or her name in the letter address. ***- THE BARS THAT DIVIDED UP ALL THIS STUFF APPARENTLY DIDN'T COPY WHEN I COPIED IT TO INCLUDE HERE. It WAS more readable than this in its original form....Jerry "gerald rubackin" wrote in message ... Hello out there! Thought that this would be a helpful addition to those of you who write for autographs a lot. This chart shows you the correct "form of address" for each person's position. Scanned for viruses already, so don't worry. Hope this helps someone. Respectfully....Jerry Rubackin (Jerry's Collectibles). |
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